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MattK's posts

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Nov. 22, 2012, 11:15 a.m.
Posts: 21
Joined: Nov. 16, 2012
Cycling BC AGM - the state of racing in BC

I have noticed that it was over a month ago that our President, Wayne P, was asked about the possibility of a mail-in ballot for the upcoming AGM. There has been no response. This was a fairly serious request from a Cycling BC member and our President has not gone on record to answer. I am pretty sure that this is not possible but no official response from Wayne.

I can't help you with trying to get an official answer from the current board of directors, but I can tell you what I know. The current bylaws do allow for a mail-in ballot, but this method can't be used for elections since the bylaws only have a process that calls for and accepts nominations from the floor at the AGM - not in advance. If nominations can't be done in advance, obviously the concept of a mail in ballot for this purpose becomes moot.

In case you missed it, I did post up some other ideas for governance reform previously in this thread (see here http://bb.nsmb.com/showpost.php?p=2700976[HTML_REMOVED]postcount=115 ) that are relevant to your question.

These are almost all involving bylaw changes though, which requires a somewhat lengthy and circuitous path to adopt, given that a opportunity must first be found to propose the motion, then have members vote on it, and all members much have proper advance notice of that meeting in which the vote is taking place. The soonest that would normally occur is at the Fall 2013 AGM, unless events occur in the meanwhile such that a special general meeting can be held mid-year prior to the next AGM, so that we can have bylaw changes completed and new methods in place for 2013.

Nov. 21, 2012, 11:37 a.m.
Posts: 21
Joined: Nov. 16, 2012
Cycling BC AGM - the state of racing in BC

Should Jeff C ride a wave into the agm as vp bmx exec. I wonder what would he do if the next CEO not want to allow cbc bmx tracks to be assimalated into the aba?

Comments;

1) The current CEO of Cycling BC is Keith Ryan. There is currently no "next CEO" as suggested in your message above. We know from this thread there is support among the membership both for and against Keith continuing in that role.

2) The CEO may provide input to the board of directors concerning future strategic directions and policy, but the CEO acts according to the policies set by the board. Other than to present additional information for the consideration of the board. The CEO may disagree with policy, but it's CEO's job to carry it out regardless.

3) I have an expectation of myself, JeffC, and any other candidate nominees for board positions to carry out the expected responsibilities of the board in terms using due diligence and sound decision-making practices in strategic planning and setting policy. That should hold true regardless of the makeup of the board and staff in the future. No one knows how this is going to turn out at the AGM, and elected nominees have to be ready to put in an honest two year term on the board on behalf of the members under any circumstances regardless of AGM election results by board position.

Nov. 19, 2012, 11:35 a.m.
Posts: 21
Joined: Nov. 16, 2012
Cycling BC AGM - the state of racing in BC

My professional association just changed our by-laws to permit e-voting or web based agm attendance.

Exactly. As a common example that many people will probably have interacted with themselves, MEC has had e-voting for board elections for some time now. The requirements to be able to verify/audit results, and yet still have those results only anonymous to the society (per the quoted federal regulations I quoted) is a bit of a trick, but nothing that can't be handled by some savvy IT folks, perhaps in conjunction with a contracted third party to manage the results.

I think the current model for content on the Cycling BC sites is too fractured - hard to know what other disciplines are doing. So many places to look at for information.

There's a huge amount of content that should be available on the web site, and I agree that the structure could use an overhaul, although it is not an area of professional expertise for me. Perhaps a few members with professional skills in web design could be convinced to participate on a new committee to give input over time and help keep the content from sprawling out of control? Cycling BC staff and possibly a contractor would be responsible for the actual work and updates, but a qualified committee of members could help keep their work on track.

Having regular meetings in each district could be good too. Maybe in the fall to coordinate the next year plans.

Ideally, no question about it. Within all these great plans and ideas it's likely some roadblocks will be encountered in terms of finite resources (people and expenses) that will prevent a complete wish list from being implemented, but every idea is worth running through to see if it's viable.

Nov. 19, 2012, 10:14 a.m.
Posts: 21
Joined: Nov. 16, 2012
Cycling BC AGM - the state of racing in BC

Not that I am trying to divert attention away from the BMX discussion but what about a new governance model for Cycling BC?

I’d like to hear from anyone who has ideas about how to reform Cycling BC’s governance model. Here’s a few common sense ideas below I’ve compiled to start the ball rolling in case anyone else is interested in discussing.


The diverse geographical distribution of members (and potential new members!) within our large province is currently under served in terms of the realistic opportunities that are made available to participate within Cycling BC’s governance process. Requiring members to allocate non-trivial amounts of personal funds toward travel expenses to attend annual general meetings in or near the Lower Mainland is not inclusive or equitable.

As a result, AGM participation is largely skewed every year toward a disproportionate number of local attendees, regardless of the location. The current bylaw requirement is to hold the AGM outside the Greater Vancouver Regional District only once or more every five years. Even if the AGM location were to be moved around to different locations in B.C. each year above and beyond the minimum requirements, only the fraction of the membership located in any given locale would be likely to attend the AGM.

The members deserve a more forward-thinking governance process which provides greater opportunities for member oversight of operations, and to help shape future directions. Several possible methods exist in our world of modern technologies that could improve access to the governance process for the entire province, such as;

1. Establishing a number of remote AGM venues (e.g. Lower Mainland, Island, Interior, Northern B.C.) to be interconnected by audio/visual teleconferencing in real time, using pre-configured hosting locations that are available for rental use. Many universities, as well as commercial providers, offer such a service.

2. A more structured nomination process that can accept nominations in advance instead of nomination from the floor at the AGM in person or in writing, which is the only current method made available within the bylaws. This will greatly expand opportunities for candidates from across B.C. to participate in the nomination and election process, hopefully allowing a more diverse regional representation on the board of directors.

3. Update the voting process within the bylaws to current day standards using all available technologies. Possible methods are outlined in section 74 of the Canada Not-for-Profit Corporations Regulations, which should be similarly possible within the constraints of the B.C. Society Act. These federal regulations describe voting methods by each of proxy, mail-in ballot, and “telephonic, electronic or other communication facility in a manner that permits subsequent verification, and permits tallied votes to be presented to the corporation without it being possible for the corporation to identify how each member voted”. Not only would this help to break down the current geographical bias, but it would also enhance the ability of Cycling B.C. to respond more dynamically during each calendar year through an efficient method of special resolutions, versus the current status quo of waiting until the AGM or else scheduling a very cumbersome special general meeting mid-year.

4. Post minutes from all meetings of the board of directors and any official committees - where they exist - to the Cycling BC web site shortly following all such meetings. This will allow all members to observe and provide ongoing feedback concerning operations and planning.

Some of the items above have been discussed and proposed at previous AGMs, yet no improvements have been observed yet, and there are no plans to do so within proposed bylaw amendments at the upcoming AGM. Additional governance reforms above and beyond those described above may also be warranted as further progressive steps afterwards. Can we achieve success implementing all the above? How soon can it be put into motion? It will be necessary to wade into the process to learn what hurdles exist, if any, on the path to governance reform. However, putting it off is no longer an option. It’s time to try to bring this into reality to better reflect the interests of members across the province, within an organization that can gain the capacity to act and adapt in a more timely and responsive fashion.

Nov. 16, 2012, 2:49 p.m.
Posts: 21
Joined: Nov. 16, 2012
Cycling BC AGM - the state of racing in BC

Seems my first post was snagged for moderator approval as a new forum account, so it might get released and show up in this thread eventually.

Just wanted to make myself available for any Q[HTML_REMOVED]A (thanks Dude for the +nod in your earlier post)

Feel free to fire away with questions. I'll do my best to provide answers. Like JeffC, I have no official standing at this time and am only a candidate nominee, but I can tell you what's on my mind. More importantly isn't so much what's on my mind, but what's on the minds of the membership as a whole. I'd like to have a process where as many people as possible are consulted on key issues (modern tech is a wonderful thing) over time, and then given some insight afterward into how decisions were reached as a result. "Black box" management has no place in a membership run organization.

Nov. 16, 2012, 1:38 p.m.
Posts: 21
Joined: Nov. 16, 2012
Cycling BC AGM - the state of racing in BC

If you haven't seen this yet, please have a look: The Future of Cycling in British Columbia: http://thefutureofcyclinginbc.weebly.com/

but have met Matt through WCR, and haver seen what impact he can have with his energy and focus. Jeff is very much the same way: a straight shooter, calm, pasionate about BMX, and ready and able to take on the considerable task in front of him there.

Thanks for the props above Dude. I figured a new account name easily associated with me IRL was warranted for this purpose. If anyone has any questions, fire away.

Although my proposed nomination is for the CX side, I hope we'll see a board that is very involved in a cross-discipline fashion instead of all retreating to our own bunkers, creating a right hand / left hand situation with the overall operations and governance. Although I have no first hand experience with the BMX, I consider it a requirement to learn more so that - along with the rest of the board members - we can all lend a bit of support to each discipline of the sport. I met Jeff for the first time earlier this week, and in response to some pointed he gave a very compelling summary describing how the adversarial situation is keeping the BMX community from reaching the level of participation and success it could potentially have under a functional partnership arrangement.

As a general rule of thumb, I always start with the approach that there's more to be gained by working together than having sides tear each other down.

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